what is document production in ict

These allow for a basic proofing of your document, at the very least. Information governanceinvolves creating a system to manage data and reduce risks. What are different types of computer software? ICT is a powerful technique that could be utilized in different businesses and services including medicine, healthcare, manufacturing, industry, urban planning, transportation, education and . Document Production Software: Straightforward and Automated Document of the document. Skip to document. How many times have you started a new project only to find out it had been done before? This removes redundancy in the system and avoids unnecessary communication related to routine tasks. 2021 Bit Tech Labs Inc. All Rights reserved. There is no cost for internal distribution systems, and there is a range of Post Office services that offer specific delivery conditions for any type of document (such as courier services or tracked delivery). Estimates state that the average knowledge worker spends about two and a half hours per day searching for the information they need. Processes that ensure the efficient retrieval of information also save time and effort for any authorised employee that requires said data. In both cases, these can be categorised under electronic and hard-copy systems. Generic file type mean that you will be able to work with them regardless of the software packages that you are using. In addition, data may only be stored for either the duration specified by the owner of the data or the duration agreed upon at the point of collection, with informed consent. Finally, if you are using numerical data from a secondary source, repeating your research to confirm the data is important to ensure that the figures included are correct. The guide covers all that you need to know to be able to answer questions in the IGCSE ICT practical exams. The format usually includes the name and address of the recipient, the name and address of the sender, a salutation and complimentary close, and paragraphing. Its features are designed to improve both your internal processes and your customers' experiences. Thus, less time is wasted in shoulder-tapping and asking for help, as employees can quickly refer to the existing documentation and solve their queries. Understand the basic principles of video production, including camera operation, lighting, audio recording, and editing. To further ensure that a document is appropriate for its intended audience, factors regarding the layout of the document must be considered. (Steps Included). But, at the same time, you want to ensure consistent results especially when it comes to things that youre producing on a regular basis. Word Processing software is most suited for creating documents such as reports and business letters. The EDRM recommends a five-stage process for producing ESI. Increasingly these activities also involve collaboration and communication. These can range from basic anonymous statistical data to sensitive personal data that is regulated by GDPR. In the word processing program select page layout and open the Page Setupdialogue box by clicking the icon at the bottom right. How To Document Your Current Processes In 10 Easy Steps - Quickbase Collectioninvolves extracting information from databases, devices, and applications. %PDF-1.4 Enter, Bit! A response may also state an objection to a form request for producing ESI. R. Gimarino BTLED-ICT 3210 (DMP) Video Production Syllabus Once a document is created, it can be made into a hard copy by printing it. Guide to IT Capacity Management | Smartsheet Its also necessary to share the production form, method, and content that both sides agreed to. Regardless of your tech-related experience and background, knowing what information and communication technology is can help you improve your knowledge of the field and pursue related . Identificationentails discovering ESI across different databases, devices, and users, and validating sources and systems. It says that a receiving party must respond to a request in writing. Why reinvent the wheel when you can just build on the work thats already happened? Q 1.2) Explain the use of different types of ICT for document This means production can again be delayed if, for example, an edit needs to be made and the designer is absent or out of contact. 26 October 2021 Another key point: production size typically determines the appropriate media type. 1. There are many reasons as to why businesses should take IT documentation seriously and do it often. To distribute business documents, two primary channels can be used; these can be characterised as electronic and hard-copy. By sharing this information, IT can gain a complete picture of what the other party is requesting, which expedites the process. VenioOne makes it especially fast and easy to process, cull, produce, and present data. (Figures 4 & 5), Advertisements are part of the marketing of a business, and have no set format or style unless otherwise specified by an organisations house style. Instructions are often similar to lists, but detail steps or rules to be followed. A document or document file describes an electronic copy or hard copy of reference material for a product. Factory address (if different from above) b. But, they tend to fall into one of three main types of documentation: team documentation, reference documentation, and project documentation. Another set of regulations that affect the storage and distribution of business documents is Data Protection legislation, particularly GDPR. As such, legal teams need to exercise caution when producing documents to comply with FRCP rules and avoid court sanctions. How can I check the accuracy of a business document? What are some examples of different channels for distribution? protects ESI from destruction and manipulation during an investigation. Its worth noting that a party doesnt have to produce the same ESI in more than one form. This includes the following: Traditionaldocument processingdoes come with some challenges that should be considered before adigital transformationproject begins to avoid delays: These are a few of the most common situations in which you could use document processing: IBM Cloud Pak for Business Automation, IBMs leading offering for document processing, takes your automation a step further by infusing artificial intelligence (AI). What if that previous team had kept detailed records like project timelines and plans, meeting summaries, step-by-step processes, sketches, roadmaps, and more? People will hit the road and youll bring some new people into the fold. Now, imagine instead if you had resources that you could turn to. These requirements dictate that, like sensitive data, financial data should only be accessible to authorised personnel. For example, converting a PowerPoint presentation into an image could render speaker notes invisible. The next layout problem concerns the paragraphs. This promotes uniformity and consistency across the organization and improves workflow. In his spare time, he likes seeing or playing live music, hiking, and traveling. documents using a variety of software applications. A document file created in Microsoft word 2003 or earlier. If information is easy to obtain, the task(s) that require said information can be completed faster, allowing for better productivity. It will often contain considerably more complex functionality than basic word processors and allow a user to, for example, adjust typography and add decorative elements. [house style] determines specific layout and formatting elements such as fonts or imagery.. Often csv file are use in spreadsheet and databases as the data can be read by any of appropiate software. INFORMATION COMMUNICATION TECHNOLOGY (ICT) [Concepts and Application] What Is Technical Documentation? (And How To Create It) ICT skills could also include the ability to use older communication technologies such as telephones, radios, and televisions. For example, records of spending, or details of the number of employees a business has. Document. When you create the documents for your practical work, you can use as many different types of document formats as part of your work. See why Confluence is the content collaboration hub for all teams. The court can issue a shorter or longer time under Rule 29. This software makes it easier to create layouts that are more complicated and to incorporate imagery. Add code blocks, math equations, videos, screenshots, PDFs, GITHUB files- or any other rich media you can think of! Authorisation is also a vital factor in adhering to data protection regulations, and making sure that personal data is not leaked to those who are not supposed to have the information. that helps teams share knowledge by connecting any type of digital content. Standard Operating Procedures (SOP): What, Types and How to Write? What is ICT (Information and Communications Technology)? Sleek Editor:Bits minimal and distraction-free editor makes a great tool for documentation. Updated November 7, 2022. This is just the tip of the iceberg though as the cost of hiring and training a new employee also involves the cost of paperwork, loss of productivity for all parties involved in the hiring and training process, cost of premature turnover, and more. While you can create your own eDiscovery strategy, the EDRM can help guide your efforts. DESCRIBE THE FEATURES OF DIFFERENT TYPES OF SYSTEMS USED FOR STORAGE AND RETRIEVAL OF INFORMATION. While discovery refers to tangible objectsphysical documents and paper formseDiscovery covers digital information, such as files, images, and videos. No more hopping around different cloud-storage services or going through pesky email attachments. To write and create an electronic document on a computer, use a word processor or other text editor. <> Adhering to those data protection regulations, along with other regulations enforced by Copyright, Intellectual Property, and general security legislation and protocols, can sometimes affect the production of business documents in a significant, often negative way. There are also professional standards to consider for example, some documents must contain slogans, or must not contain poor grammar or expletives. Newsletters are a means of keeping both employees and the wider public informed of happenings within the business. Document Production (Word-Processing) Below you will see a guide to using Word 2003 for Document Production. During the processing stage, you may also need to convert data to make it presentable in court. EXPLAIN THE NEED FOR SAFE STORAGE AND EFFICIENT RETRIEVAL OF INFORMATION. Share the above advantages with your team members, find a way to incentivize their participation in documenting what they can (pizza party, anyone? In the IT and software industry, documentation is used for a variety of purposes: At its core, IT documentation is the proper organization of information to help teams do their job more efficiently and subsequently, be more productive. This type of software contains functionality for slides, custom timings, and other, subtler features that make it easy to create an attractive and functional presentation. Apowa (WR), April 30, GNA - Yinson Production West Africa Limited has commissioned a new computer laboratory to facilitate the learning of Information Communication Technology, (ICT) education . Intelligent document processing (IDP) uses AI-powered automation and machine learning to classify documents, extract information and validate data. Why should business information be stored safely and efficiently retrieved? Different types of information require different methods of distribution, so it is important to understand the types of information commonly found in business organisations. Just as a range of regulatory requirements and legislation affects the production of business documents, these regulations also affect how documents are stored and distributed within an organisation. It feels an awful lot like closing your eyes and throwing a dart at a board. As for distribution, security protocols often also dictate that electronic files can only be transferred via secure sites such as password-protected storage sites and emails within a secure network. Additionally, some regulations apply to the storage of financial information, too. Organisations will also often have a house style, as mentioned previously, which determines specific layout and formatting elements such as fonts or imagery. Suddenly that new project wouldnt seem quite so daunting. Copyright not only covers images, but also covers literary works, music/sound recordings, dramatic and artistic works (including film), and typographical arrangements of published editions (e.g. Analysisis all about discovering facts, circumstances, and evidence for an investigation or litigation. And, unfortunately, Gallup found that only 12% of employees strongly agree that their organization does a great job of onboarding new workers. This is because the software will usually only contain simple text-creation and editing features, such as spell-check functionality, and formatting settings for fonts, colours, and text alignment. A document created in Open Office writer. Nothing like your standard Word Docs, Bit docs are I-N-T-E-R-A-C-T-I-V-E! What are the different types of ICT (Information Communication Technology) that are required for business document production? These can be, for example, health and safety policies, or dress code policies. How might the requirements of security, data protection, copyright, and intellectual property legislation affect the production of business documents? The layout must also be suitable for the type of information contained and its purpose for instance, a business letter usually provides information externally to an organisation, whereas a report is often created for internal information-sharing. You are busy, which means recording things like decisions, statuses, and steps for handling repetitive tasks probably doesnt rank near the top of your to-do list. Document version control and authorisation enable all of the above factors to be monitored and maintained, and make it easier for a business to adhere to data protection regulations. Effective documentation collects all of the must-know information about a task, project, or team (from account logins to step-by-step instructions) in a centralized, organized place. Staff records usually include banking details for wages, details of emergency contacts, and home addresses for tax reasons or other legal requirements, and will be subject to GDPR. With documentation in place, you can refer to past work and learn from it, instead of doing it all over again with the same results. Course Learning Outcomes : By the end of this course, students will be able to: 1. Authorisation further minimises the chance of inaccurate information being added or distributed. During eDiscovery, the two sides request and exchange digital evidence as they prepare for their day in court. Hard-copy systems for retrieval, much like hard-copy storage methods, are often slower and more cumbersome to retrieve information from. So, thats bad news. Learn how the latest products work, implement best practices and maximize your tech investments. DESCRIBE DIFFERENT TYPES OF DISTRIBUTION CHANNELS. So if you have used the wrong theyre, theirs not always any indication. This data contains data items that isseparated by commas. Every business wants to get ahead by doing work swiftly and efficiently, use minimum resources, and maintaining top-notch quality. They can learn at their own pace, with detailed step-by-step instructions, rather than relying entirely on a busy employee to train them. Document processingcan be done usingcomputer visionalgorithms, neural networks or even manual labor. The other types of information correspondence, statistical information, policies, and procedures are less likely to fall under data protection regulations, but are still important to retain for the running of an organisation. As well as the generic file types you could include: The layout of the pages in your document needs to be considered very carefully. The first relates to agreeing on the use of a document, which covers factors such as a documents security, storage, and distribution. There needs to be some level of cohesion so that you dont look sloppy or uninformed. Keep everybody in the loop with a single source of truth, From product requirements to marketing plans, create it all in Confluence, Get the right work done faster with templates, Insider collaboration tips from power users, Case study: Spokeo sets the stage for innovation, How pretty pages boost project collaboration for teams, Put video on pages for better knowledge sharing, Building a true Single Source of Truth (SSoT) for your team. Its a great way for developers and IT teams to handle different aspects of a project together under a single roof. Theres more than one way to get things done, and you want to give your team the flexibility to approach their work in a way that suits them best. Plus, they can use those resources to answer their questions and start to figure things out independently, rather than feeling like they need to ping someone on your team with every single question or sticking point. It also concerns the distribution can the document be published online? As such, agreeing on a documents use ensures that the document adheres to regulatory requirements in light of GDPR and data protection legislation, and guarantees that information is not spread to the wrong people. Connect thousands of apps for all your Atlassian products, Run a world-class agile software organization from discovery to delivery and operations, Enable dev, IT ops, and business teams to deliver great service at high velocity, Empower autonomous teams without losing organizational alignment, Great for startups, from incubator to IPO, Get the right tools for your growing business, Docs and resources to build Atlassian apps, Compliance, privacy, platform roadmap, and more, Stories on culture, tech, teams, and tips, Training and certifications for all skill levels, A forum for connecting, sharing, and learning, Transform teamwork with Confluence. Each time you import text or open a document that someone else has created, you may be dealing with the page settings that were set when the document was created. Dina Henderson, Be the first to hear about news, product updates, and innovation from IBM Cloud. Technical Description: What is it & How to Write it? Justin is a freelance writer who enjoys telling stories about how technology, science, and creativity can help workers be more productive. [dir="rtl"] .ibm-icon-v19-arrow-right-blue { Having clear and concise documentation ensures all employees carry out the same task in a set period of time. VenioOne makes it especially fast and easy to process, cull, produce, and present data. Importance of Documentation | The Workstream An example of Word Processing software is Microsoft Word. Its necessary to deliver ESI in an appropriate form that both parties agree to. Its a good idea to meet with your technical team early in the process and share the eDiscovery request. During the processing stage, you may also need to convert data to make it presentable in court.

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